Purchasing

The Purchasing Division is the central buying office responsible for making the general purchases of products required by all departments within the Town. The division provides services to all Town departments by planning, organizing and directing activities in accordance with federal, state and local laws governing purchasing. Also, the division is responsible for reviewing all contracts for compliance with applicable laws and ordinances.

Purchasing Process
The Town generally procures equipment, supplies and materials in one of the following ways:

• VISA Procurement Card for purchases less than $1000
• Informal Bids for purchases from $1000 to $90,000
• Formal Bids for purchases of $90,000 and above
• Formal Bids for $500,000 and above for construction & repairs

All purchases of $1000 or more must be authorized through the issuance of a Town purchase order number. This number must be provided to the vendor at the time the purchase is made.

Vendors who do not accept credit cards should invoice the Town. It is recommended that a single account be established for all Town projects (not by department or division).

All invoices should be sent to:

Finance Department – Accounts Payable
Post Office Box 878
Mooresville, NC 28115

The name of the department/division making the charge should be indicated on the invoice. Invoices for purchase orders should reference the purchase order number.

For counter sales, a copy of the delivery ticket (with pricing identified) should be given to the employee at the time of the purchase. It is the vendor’s responsibility to verify that individuals identifying themselves as Town employees are current employees.

The Town is NOT exempt from paying sales taxes.

The Town’s Federal Taxpayer ID number is 56-6001290.

All prices should be quoted FOB Mooresville, NC.